Some employees share company data with other parties from outside or bring the data to a new workplace. Often the theft of data has a negative effect on the old company where the former work. Companies can prevent it by making clear and binding policies, that everything related to company data belongs to the company. Regulations and consequences of data theft must be known and signed by all employees. On the other hand, you may also use the https://www.logmeonce.com/two-factor-authentication/ system for the better security on your gadgets and computers.
Employees also need to know the details of employee data that can be brought when they stop working and what should be left behind. The consequences for employees who deliberately take important data or delete it must also be heavy because it will greatly affect the company.
Data Loss Prevention
If possible, companies must apply the analysis of user and entity behavior with sophisticated machine learning algorithms. This can help determine the behavior of employees so they can detect anomalous behavior and investigate it immediately.
Data loss prevention technology can prevent data leakage by studying employee routines while working. When there is a change in the pattern of work that is usually done by employees, the company can detect it as early as possible.
With data loss prevention technology, companies can learn about employee habits and find out employee behavior that is harmful to the company. One example of the application of data loss prevention technology, the application can find out that an employee sends an email or transfers data that is not normally sent or is downloading data to an external device, or entering an IT server in the early hours.
Limiting Data Access (Extraction and 2FA)
Make sure employees can only access the data needed for their work. That way, the employee cannot access sensitive data that cannot be known by just anyone.
In addition, companies can also prohibit employees from installing hardware or software for data storage activities. Companies can implement firewalls to block malicious sites that can be used for data transfer and data encryption. If necessary, all data storage and transfer processes must use two-factor authentication.